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Virtual Fax & Web Conferencing

Modern Communications:
Cloud Fax & Web Conferencing

Replace fax machines with reliable cloud fax. Add web conferencing, video meetings, and webinars — all in one platform. No additional hardware.
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Two tools that should be simple aren’t: faxing and web conferencing. Faxing is still required across healthcare, finance, legal, and government — but fax machines are expensive, unreliable, and completely disconnected from how modern teams work. Web conferencing is critical for distributed teams, customer calls, and company-wide meetings — but most organizations are juggling multiple platforms, paying for tools that don’t integrate, and dealing with the friction that comes with that. Stratelegy Virtual Fax replaces your fax machines with a cloud-based solution that works from email — send, receive, and archive faxes from any device, from anywhere, with no dedicated phone line and no hardware to maintain. Stratelegy Web Conferencing gives your team a full collaboration suite — HD video meetings, screen sharing, audio conferencing, webinars, and remote access — all in a single cloud-managed desktop app. No separate conferencing subscriptions. No juggling Zoom, Teams, and GoToMeeting. Everything in one place. Together, Virtual Fax and Web Conferencing complete your Stratelegy communications platform — one provider, one bill, zero extra hardware. Key Differentiator: Unlike standalone fax services or separate conferencing subscriptions, Stratelegy integrates Virtual Fax and Web Conferencing into your existing cloud phone platform. Your fax numbers, your meeting hosts, and your phone extensions are all managed in one portal, under one bill, with one support team. When something needs changing or fixing, you make one call — to us.

Why Stratelegy Virtual Fax & Web Conferencing?

Why Upgrade to Cloud Fax — and Consolidate Your Web Conferencing?

Most businesses are overpaying for tools that don’t work well together. Fax machines are expensive, office-bound, and completely disconnected from email and mobile workflows. Conferencing platforms are fragmented — one tool for video, another for webinars, another for screen sharing — with separate logins, separate billing, and no integration. Stratelegy replaces both with a single, unified solution.
  • The Problem with Traditional Fax

High Cost

Fax machines cost $500–2,000. Dedicated phone lines add $30–50/month. Add paper, toner, and maintenance and the real cost is much higher.

Unreliable

Fax machines break down. Paper jams. Toner runs out. Failed transmissions go unnoticed. Critical documents get lost.

Office-Only

Remote and hybrid workers have no practical way to send or receive faxes. The fax machine is still in the office. Your team isn’t.

No Audit Trail

Traditional fax leaves no searchable, shareable record. Compliance-driven industries need documented proof of transmission — something fax machines can’t easily provide.

  • The Problem with Fragmented Conferencing:

Multiple Tools, Multiple Bills

Most businesses pay for Zoom, Teams, GoToMeeting, or WebEx separately — on top of their phone system. Stratelegy consolidates all of it.

Inconsistent Experience

Different apps for video, webinars, audio, and screen sharing means different logins, different interfaces, and a fragmented experience for participants.

No Integration with Your Phone System

Standalone conferencing platforms don’t connect to your business phone system. Stratelegy Web Conferencing does — same users, same platform, same admin portal.

Key Features & Capabilities

Everything You Need for Modern Document Transmission & Conferencing

Cloud fax. Web conferencing. Video meetings. All in one platform.
  • Virtual Fax
  • Send faxes from email
  • Receive faxes to email
  • Upload files to fax
  • Fax to email forwarding
  • Fax archives and search
  • Web Conferencing
  • HD video conferencing
  • Screen sharing
  • Meeting recording
  • Participant controls
  • Breakout rooms
  • Video Meetings
  • One-click joining
  • HD video and audio
  • Screen sharing
  • Virtual backgrounds
  • Meeting chat
  • Webinars
  • Large-scale webinars
  • Attendee controls
  • Q&A and polls
  • Recording and playback
  • Analytics and reporting

Who Should Use Stratelegy Virtual Fax & Web Conferencing?

Built for Every Organization

Healthcare Providers

Fax is not going away in healthcare. Patient records, prescriptions, referrals, and lab results still move by fax — and must be HIPAA-compliant. Stratelegy Virtual Fax replaces your machines with encrypted, cloud-based fax that meets compliance requirements, with full delivery confirmation and searchable archives. Add web conferencing for telemedicine calls, staff meetings, and provider training — all managed through a single platform.

Financial Services

Contracts, loan documents, and compliance filings often still require fax — and the security requirements are strict. Stratelegy Virtual Fax provides encrypted transmission, confirmed delivery receipts, and archival storage that meets financial industry standards. Web conferencing supports client consultations, advisor meetings, and internal team collaboration with a professional, branded experience.

Legal Firms

Courts, opposing counsel, and government agencies still rely on fax for filing and document exchange. Stratelegy Virtual Fax provides documented transmission records, searchable archives, and the ability to send from any device — so attorneys and paralegals aren’t tied to the office fax machine. Web conferencing supports client meetings, depositions, and multi-party calls with screen sharing and recording built in.

Government Agencies

Government operations require both reliable fax for official document exchange and secure conferencing for inter-agency coordination, public hearings, and remote staff collaboration. Stratelegy delivers both — secure, encrypted cloud fax with full audit trails, and web conferencing with recording and webinar capabilities for public-facing or internal use.

Remote & Distributed Teams

When your team works across multiple offices, remote locations, or from home, the office fax machine and in-person meeting room stop being options. Stratelegy Virtual Fax lets anyone send and receive faxes from their email or device, from anywhere. Web conferencing brings distributed teams together with HD video, screen sharing, and audio conferencing — with no third-party app required.

Organizations Tired of Multiple Vendors

If you’re currently paying separately for a fax service, a video conferencing platform, and a phone system, Stratelegy consolidates all three into one. One provider, one bill, one support team. Simpler management, lower total cost, and a better experience for your team.

How Stratelegy Virtual Fax & Web Conferencing Works

Simple Setup. Powerful Capabilities.

01

Assess

We evaluate your current fax and conferencing setup. How many fax numbers do you have? What’s your monthly fax volume? What conferencing tools are you currently using, and what are the pain points? Are there compliance requirements we need to design around?
02

Plan

We design your virtual fax and web conferencing setup. For fax: number allocation, user provisioning, and email integration. For conferencing: user access, meeting room setup, webinar configuration, and integration with your existing Stratelegy phone system.
03

Deploy

We provision both services simultaneously. Virtual fax numbers are assigned and linked to user email. Web conferencing is enabled and configured for your users — they can host a meeting or send a fax from day one. No lengthy IT projects. No separate vendor onboarding.
04

Migrate & Consolidate

If you’re replacing fax machines, we port your existing fax numbers over — no disruption, no missed transmissions. If you’re consolidating conferencing tools, we help you move away from third-party platforms and train your team on the Stratelegy web conferencing suite. One less vendor, one less bill.
05

Optimize & Scale

As your business grows, both services scale with you. Add fax numbers, increase fax volume, or add conferencing capacity. Host larger webinars, enable more users, or add room-based video conferencing for your meeting spaces. Everything scales through the same Stratelegy portal — no new vendors, no new contracts.

Getting Started

Ready to Ditch the Fax Machine and Consolidate Your Conferencing?

01

Get a Quote

Tell us about your current fax setup and your conferencing needs. We’ll put together a customized quote that covers both — usually within 24 hours. No pressure, no jargon.
02

See It in Action

Schedule a demo with one of our specialists. We’ll walk through both Virtual Fax and Web Conferencing, show you how they integrate with your existing Stratelegy platform, and answer any questions about migration or number porting.
03

Go Live

Stratelegy handles provisioning for both services. Your fax numbers are assigned or ported. Your web conferencing is configured and ready. Your team can send their first cloud fax and host their first meeting from day one — with zero downtime during the transition.
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FAQ

Frequently Asked Questions

How does virtual fax work?
You send faxes from email. You receive faxes to email. No fax machine. No phone line. Simple.
Yes. All faxes are encrypted. HIPAA, SOC 2, and GDPR compliant. You control data retention.
Yes. Your fax numbers port over to Stratelegy. No disruption.
Stratelegy Web Conferencing supports meetings and webinars with multiple participant tiers. Standard meetings support the needs of most business teams, while webinar mode accommodates larger audiences. Contact us for the participant limits that apply to your plan and use case.
Yes. Stratelegy Web Conferencing includes meeting recording. Recordings can be saved locally or stored in the cloud, shared with participants who missed the meeting, or kept for compliance and training purposes. Webinar recordings are also supported, giving you a reusable asset from every session you host.
Stratelegy Web Conferencing is built around five real-time collaboration modes in a single desktop app: video conferencing, audio conferencing, web conferencing, remote access, and webinars. All five are managed from the cloud, so there’s no separate software to install or maintain for each mode. Participants can join from a browser, desktop app, mobile app, or even a conference room system.
Yes — that’s a key advantage of using Stratelegy rather than a standalone conferencing app. Web Conferencing is part of your Stratelegy UCaaS platform. Your users, phone extensions, and admin settings are all shared across the platform. You manage everything through one portal, receive one bill, and contact one support team for any issue.
Full access to both Stratelegy Virtual Fax and Web Conferencing for 30 days. Send and receive faxes via email, host video meetings, run screen shares, and test webinar capabilities — all with no credit card required and no feature restrictions. Our team is available throughout your trial to answer questions and help you get the most out of both services.